Lack of Teamwork Could Be the Real Disaster - Page 3

T IDALBAS INGROUP.COM 3 Knowledge of federal and state relief programs Knowledge of applicable codes, policies and regulations Knowledge of the organization’s overall financial situation before an event and during the recovery Knowledge of organizational policies for payroll, codes and standards, and procurement Authority to implement plans and direct the overall recovery efforts Good negotiation and communications skills Good programmanagement skills The responsibilities of the recovery manager are to: Act as the formal point of contact with assisting agencies Ensure that other teammembers are given the authority and resources necessary to complete their responsibilities Enforce internal coordination procedures Take the lead in policy-level discussions Chair internal disaster planning and recovery meetings Resolve internal disputes Manage the overall planning and recovery processes Recovery Coordinator The recovery coordinator will be involved in the day-to-day, hands-on management and coordination activities. This person is necessary even in a case where the recovery manager takes a hands-on role. Ideally, this person will be provided with an administrative assistant and will assume the following responsibilities: Knowledge of federal and state relief programs Working knowledge of FEMA’s “Grants Portal” and related Recipient reporting program(s) Coordinate and compile damage assessment information — defined by FEMA as a “damage inventory” Stay informed of decisions and agreements reached with insurers and other assisting agencies Schedule meetings and inspections Ensure senior management stays informed of the recovery process Test organizational concurrence with documentation procedures and mitigation strategies Circulate notes to team members promptly after meetings Circulate new or clarifying information to team members Work with risk management to insure sites as appropriate Department Representatives In addition to the recovery manager and coordinator, representatives from the following departments or sub-units should be assigned to the recovery team. These representatives should direct activities internal to their department and will be responsible for overseeing the recovery efforts undertaken within their department. The responsibilities according to their respective departments are summarized below: Central Finance/Accounting – Develop and maintain recovery database – Develop fund accounting approach; communicate to other teammembers – Determine the need for advances