Proper Debris Management II


“All entities receiving funding through the Public Assistance Program for contracted eligible work must, at a minimum, comply with federal procurement standards.”

Does the procurement comply with the state’s own procurement laws, rules and procedures? §200.317 Yes No

Does the procurement comply with the NFE’s own procurement laws, rules and procedures? §200.218(a) Yes No

Does the NFE have - §200.218(c): Any employee, officer or agent participating in the selection, award or administration of a contract supported by a federal award that has as actual or apparent conflict of interest? Yes No

(Note the red type, if checked, indicates non-compliance with federal requirements)

Failure to comply with these requirements may jeopardize eligible expenses under the Public Assistance Program. The entire checklist can be found at procurement-disaster-assistance-team.

Debris resulting from a disaster can be overwhelming and, most importantly, can hinder emergency access to the affected people — causing an immediate threat to their lives, health and safety. A community’s first priority is to open blocked routes to allow first responders into the area. These first responders include search and rescue, medical, fire and utilities personnel and equipment.

When a community is devastated by enormous amounts of debris, local officials will call on all available resources both internal and from the commercial sector. These contractors’ services may be procured through noncompetitive proposals. This is a situation where a Time and Materials (T&M) contract may be used, but only for the immediate, reasonable response stage. T&M contracts are used when a scope of work or the amount of time needed to complete the work is not clearly discernible and must also include a “not to exceed” price.

Non-competitive contracts must be handled carefully. Procurement by non- competitive proposals is procurement through solicitation of a proposal from...