Written notice of the recycling revenue received by the sub-recipient, including the date the debris operations were completed, quantities and types of debris that were recycled, and the cost of processing the recycled debris should be submitted within 30 days of the completion of the debris removal operation. Within 90 days of the period of performance deadline date the sub-recipient must also provide documentation on how the recycling revenue was used.
FEMA normally only reimburses eligible overtime hours for debris removal. With this new alternative, sub-recipients that utilize their own personnel for debris removal operations, whether it is full-time or additionally hired staff, may submit their straight-time as well as their overtime wages, including fringe benefits. FEMA will fund the appropriate federal cost share pertaining to the sliding scale period the labor hours fall into, if the sliding scale procedure is chosen.
FEMA will fund an additional 2 percent federal cost share for debris removal operations performed within 90 days of the incident period start date if the sub- recipient has a FEMA-approved Debris Management Plan (DMP). This is a one- time incentive that will not be available again to the sub-recipient throughout the pilot program.
The DMP must be implemented for the incident and contain one or more pre- qualified debris removal contractor(s) whose availability, prior experience, technical and management capabilities, past performance and other capabilities have been evaluated. Whatever qualifications a sub-recipient uses for their evaluation of the contractor(s), they should be identified in the DMP. Identifying a contractor as pre-qualified does not designate a “stand-by” contract with that contractor. If a sub-recipient does sign a stand-by contract with a pre- qualified debris removal contractor(s), FEMA would consider them pre-qualified when the contract is utilized contingent upon its compliance with 2 CFR 200 and is based on reasonable costs.
18 The DMP should include at least the following 12 planning elements: