Proper Debris Management II

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...attention when time is essential in abating the imminent threat to the lives, health and safety of those affected. While it is not an immediate priority to know whether the event you may be responding to will eventually evolve into a presidentially declared disaster, it is important to always document your activities. Whatever tracking system you may employ, it is imperative that it validates and verifies your activities so that you have the required documentation if the FEMA Public Assistance Program is activated and you need to submit your claims for reimbursement.

All your labor time, equipment usage — both rented and force account, material usage from stock or new purchases, detailed contract procurements information, activated mutual aid agreements, donated resources, etc., must be accurately documented. Utilizing the information and links in this article in conjunction with proper documentation of your activities will increase your eligible reimbursement and likelihood of retaining the much-needed funds.

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• 1 FEMA SRIA Fact Sheet, March 2014.
• 2 Recipient – A non-Federal entity that receives a Federal award directly from a Federal awarding agency to carry out an activity under a Federal program. Public Assistance Program and Policy Guide FP 104-009-2/April 2017.
• 3 Sub-recipient – A non-Federal entity that receives a sub-award from a pass-through entity to carry out part of a Federal program. It does not include an individual that is a beneficiary of such program. A Sub-recipient may also be a Recipient of other Federal awards directly from a Federal awarding agency. Public Assistance Program and Policy Guide FP 104-009-2/April 2017.
• 4 The FEMA Disaster Assistance Reform Act of 2015 — House Committee on Transportation & Infrastructure.
• 5 According to Wikipedia, Lean Management is an approach to running an organization that supports the concept of continuous improvement, a long-term approach to work that systematically seeks to achieve small, incremental changes in processes in order to improve efficiency and quality.
• 6 The PAPPG “clarified, and superseded language from PA Program publications and 9500 Series documents listed in Appendix L of that edition.”
• 7 T44 CFR § 206.223(a).

“All your labor time, equipment usage — both rented and force account, material usage from stock or new purchases, detailed contract procurements information, activated mutual aid agreements, donated resources, etc., must be accurately documented.”