Federal Highway Administration
Categorizing Losses
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Potholes and rutted surfaces must be shown to be a result of the disaster event.
Paving
Loss of paved surface is eligible. Alligatored surface is generally a sign of normal deterioration and is not eligible, unless shown to be exclusively disaster-related.
Standards
Bridge and road standards that have been formally adopted and are in practice, or adopted and placed in effect prior to the date of the disaster declaration, are eligible. The standards must apply to work accomplished using all sources of funds, and not limited to work receiving state and/or federal aid. A copy of standards and council meeting minutes approving the standards should be maintained in the permanent applicant file.
On-System Facilities
Facilities funded by other federal agencies, such as the Federal
Paving
Loss of paved surface is eligible. Alligatored surface is generally a sign of normal deterioration and is not eligible, unless shown to be exclusively disaster-related.
Standards
Bridge and road standards that have been formally adopted and are in practice, or adopted and placed in effect prior to the date of the disaster declaration, are eligible. The standards must apply to work accomplished using all sources of funds, and not limited to work receiving state and/or federal aid. A copy of standards and council meeting minutes approving the standards should be maintained in the permanent applicant file.
On-System Facilities
Facilities funded by other federal agencies, such as the Federal
Highway Administration (FHWA), are not eligible for permanent repair. Debris removal and emergency measures are eligible on federal aid roads except where the Emergency Relief (ER) Program of the FHWA is activated. For further particulars, see the Public Assistance Guide, FEMA 322.
Scheduled Replacement
Facilities are not eligible if scheduled for replacement within the next 12 months using federal funds.
As stated above, permanent repairs are not eligible on FHWA funded roadways. That being said, an applicant may still do what is necessary to make the roadways safe and passable, however, the FHWA requires prior approval before permanent repairs. For the FHWA's ER Program to be activated, a state must have amassed extraordinary costs per the following: “Although there is no nationwide definitive monetary break point between what is considered routine and extraordinary
Scheduled Replacement
Facilities are not eligible if scheduled for replacement within the next 12 months using federal funds.
As stated above, permanent repairs are not eligible on FHWA funded roadways. That being said, an applicant may still do what is necessary to make the roadways safe and passable, however, the FHWA requires prior approval before permanent repairs. For the FHWA's ER Program to be activated, a state must have amassed extraordinary costs per the following: “Although there is no nationwide definitive monetary break point between what is considered routine and extraordinary
repair expenses the FHWA has determined that eligible ER repair activities in a state in the range of $700,000 (Federal share) or more are usually significant enough to justify approval of ER funds.”3
If the ER Program is activated, the applicant will need to segregate all activities, including emergency work, between federal aid and non-federal aid eligible roads. Since it may take several months for this program to be activated in a major event (hurricane, severe flooding, etc.), applicants should begin this segregation immediately.
More information on the FHWA's ER Program can be found at www.fhwa.dot.gov
Category D - Water Control Facilities
Levees and Dams
If the levee or dam meets the definition of a flood control work and thus falls within the authority of the U.S. Army Corps of Engineers (USACE) or Natural Resources Conservation Service (NRCS), it is not eligible for permanent restoration.
Drainage Channels
The USACE or NRCS may be involved in some flood channels; in these cases, local drainage channels are not eligible. Man-made channels must show evidence of routine maintenance and will be restored to pre-flood hydraulic capacity. Appropriate documentation, including construction and maintenance records for the man-made channels should be placed in the permanent applicant file. The documentation should include records
If the ER Program is activated, the applicant will need to segregate all activities, including emergency work, between federal aid and non-federal aid eligible roads. Since it may take several months for this program to be activated in a major event (hurricane, severe flooding, etc.), applicants should begin this segregation immediately.
More information on the FHWA's ER Program can be found at www.fhwa.dot.gov
Category D - Water Control Facilities
Levees and Dams
If the levee or dam meets the definition of a flood control work and thus falls within the authority of the U.S. Army Corps of Engineers (USACE) or Natural Resources Conservation Service (NRCS), it is not eligible for permanent restoration.
Drainage Channels
The USACE or NRCS may be involved in some flood channels; in these cases, local drainage channels are not eligible. Man-made channels must show evidence of routine maintenance and will be restored to pre-flood hydraulic capacity. Appropriate documentation, including construction and maintenance records for the man-made channels should be placed in the permanent applicant file. The documentation should include records
3 Emergency Relief Manual (Federal Aid Highways) Interim Update, August 2003
